Mobile detailing invoice template

What to list on a mobile detailing invoice

• Your business name and contact details, and the customer’s name and phone number.
• The vehicle: year, make and model, so the invoice also works as a service record.
• The date and the address where you did the work.
• The package as one line, such as “Full interior and exterior detail”, priced for the size of vehicle.
• Add-ons as their own lines, such as pet hair removal, odor treatment or headlight restoration.
• A travel fee, if you charge one, as a separate line.

Price by vehicle size if you do. “Full detail, SUV” and “Full detail, sedan” can have different prices, and saying so on the invoice avoids questions. If a vehicle was much dirtier than usual and you charged more, add a short note saying why.

Deposits and regular clients

Detailing slots take real time, so a no-show costs you a morning. A small deposit when the customer books holds the slot, and the final invoice shows it as already paid with the balance due.

Regular clients, such as monthly maintenance details or a small fleet, are easier to bill on a schedule than to invoice by hand each time. Pick the same price and the same interval, and send the invoice when the work is done. If the price changes, tell the client before the next visit, not on the invoice.

Payment terms for detailing work

Most customers pay at the end of the job, before you pack up. Businesses with several vehicles often pay on Net 14 or Net 30, so write the actual due date. Read our guide on writing an invoice for the basics.