Graphic design invoice template

What to list on a design invoice

• Your name or studio, contact details, and the client’s name and billing address.
• The project name and the date of the invoice.
• Each deliverable as its own line, such as logo and brand guide, business cards or social templates.
• Revisions beyond what you quoted, as a separate line with the number of rounds.
• Stock images, fonts or print costs you paid for, listed separately.
• A note on what the client may use the files for, if your contract has usage terms.

Name deliverables the way your quote did, such as “Logo and brand guide: primary and secondary logo, colors, type, usage rules”. A client who sees their own approved scope on the invoice rarely disputes it. Add the project name and the invoice number so the accounts side can file it quickly.

Deposits, milestones and revisions

Most designers take a deposit before starting, often a third to a half of the project. It secures the slot and covers early work. Show it on the final invoice as already paid. For longer projects, bill at milestones, such as concepts, final files and launch.

Revisions are where projects drift. State how many rounds your price includes and bill extra rounds on their own line. If you use licensed fonts or stock imagery on behalf of the client, list those costs separately so the client knows what they are paying for, and make clear what licence comes with them.

Payment terms for design work

Net 7 to Net 14 is common for smaller clients, with the final files released once the final payment is received if your contract says so. Put the exact due date on the invoice. For tips on keeping clients on schedule, see how to get paid faster.