Handyman invoice template

What to list on a handyman invoice

• Your business name and contact details, and the customer’s name and address.
• The date of the visit and an invoice number.
• One line for each task, such as mounting a TV, assembling a dresser or patching drywall.
• Materials you bought for the job, listed with what you charge for them.
• Hourly labor lines for jobs billed by time, with the hours and your rate.
• A minimum or trip fee, if you charge one, as a separate line.

Keep each description to a few words the customer would use themselves, such as “Mount 65 inch TV on living room wall”. If a task took longer than expected but you are keeping to your quote, you do not need to explain. If you are charging more, a one-line reason prevents most disputes.

Hourly or per task, and what to do with materials

Pricing per task gives the customer certainty, and many handymen quote a price for each item on a list. Pricing by the hour suits jobs where the scope is unclear. Whichever you use, show it on the invoice: either a price beside each task, or hours times rate.

Materials need care. If you buy screws, anchors or a board for the job, list them so the customer sees where the money went. Keep your receipts. If a customer supplies their own materials, say so on the invoice, such as “Customer supplied”, to avoid confusion about whose responsibility they were.

Payment terms for handyman work

For a single-visit job, due on receipt works best, since the work is finished and fresh in the customer’s mind. For a multi-day project, a deposit for materials and a balance on completion is common. Put the due date on the invoice. Our guide on getting paid faster has more ideas.