Cleaning invoice template

What to list on a cleaning invoice

• Your business name and contact details, and the client’s name and address.
• The date of the clean and an invoice number.
• The base clean as a line, with the size of the home, such as 3 bed 2 bath.
• Add-ons as separate lines: inside the fridge, oven, windows or laundry.
• Supplies or a fee for a heavy first clean, if you charge one.
• The due date and how to pay, since the client may not be there to hand you anything.

Keep descriptions short and recognizable, because the client reads them quickly. “Standard clean, 3 bed 2 bath” is enough. If the price is fixed for the visit, say so, and if it depends on time, show the hours. Add the service date so a client can match the invoice to their calendar.

Regular clients, one-off cleans and add-ons

For weekly or every-two-weeks clients, keep the invoice the same shape each time. A repeat line such as “Standard clean, biweekly” with the same price helps clients spot a change right away. List any extra on its own line the day you do it.

First cleans take longer than later ones. If you price a first or deep clean higher, say so as a separate line so the lower regular price is clear next time. For one-off jobs such as move-out cleans, quote a total up front and invoice that amount, with extras listed afterwards if the client asked for them.

Payment terms for cleaning work

Most cleaners invoice on the day of the clean with payment due on receipt, or within a few days. For a regular schedule, you can agree to bill monthly in advance. Put the due date on every invoice, and send it the same day so it is fresh. See how to follow up on unpaid invoices for polite wording.