Lawn care invoice template

What to list on a lawn care invoice

• Your business name and contact details, and the customer’s name and the property address.
• The dates of each visit covered, so a monthly invoice shows which mows it includes.
• Mowing as a line with the number of visits and your price per visit.
• Seasonal jobs as separate lines: spring cleanup, fall leaf removal, aeration or overseeding.
• Materials such as mulch, fertilizer or seed, with quantity, if you supply them.
• Disposal or dump fees, if you charge them, as their own line.

Short, consistent descriptions work best, because customers compare invoices month to month. “Mow, edge and blow, front and back” beats “lawn service”. If a visit was skipped because of weather or a locked gate, mention it so the customer sees why the count differs.

Per visit, monthly and seasonal pricing

Some customers pay per mow and others pay a flat monthly amount through the season. Whichever you use, say so on the invoice. A monthly flat fee works well when the number of mows varies with the weather, as long as the customer knows what the amount covers.

Seasonal work such as cleanups tends to be bigger and less frequent, so give it a separate invoice or a clear separate line. If a job needs materials, such as mulch for beds, list the quantity and price so the customer can see what they paid for. For larger landscaping jobs, ask for a deposit when they approve the quote.

Payment terms for lawn care

Per-visit customers can pay on receipt. Monthly customers are usually billed at the start or end of the month, due within 7 to 14 days. Write the due date on the invoice and note what happens in winter if service pauses. See our guide on invoice payment terms.